Free business template
Business fax cover sheet
A plain, professional cover sheet for company faxes — contracts, invoices, purchase orders, signed forms. Company names on both sides, a subject line, a page count and a standard confidentiality notice. Download as PDF or Word, free and without an account.
1
CONFIDENTIALITY NOTICE: This facsimile and any documents with it are intended only for the person or entity named above and may contain confidential or privileged information. If you are not the intended recipient, any disclosure, copying, distribution or use of this information is prohibited. If you received this fax in error, please notify the sender by telephone and destroy all copies.
Sent with FaxBolt — send and receive faxes online at faxbolt.com
What a business cover sheet should get right
- Both companies, not just both people — a fax that lands on a shared machine needs to be routable by whoever picks it up.
- A subject line that means something to the recipient: "Invoice 2087, net 30" beats "Documents".
- A callback phone number. If half the pages arrive, the recipient needs to reach you without faxing back.
- Page count including the cover, so a missing page is noticed the same day rather than a week later.
- A confidentiality notice, which most legal, financial and HR departments expect on anything commercial.
Wording that sounds professional without padding
Keep the message under three lines. A cover sheet is not a letter — it says what is enclosed and what you want to happen next.
- "Signed lease enclosed, 6 pages. Please confirm receipt by phone."
- "Invoice 2087 attached for the March delivery. Payment terms net 30."
- "Completed W-9 as requested on 3 March. Call with any questions."
- "Corrected purchase order — this replaces the version sent yesterday."
Make it your standard template
Fill in your own company, name, fax and phone once, download the Word version, and save it as your firm's template. Every subsequent fax needs only the recipient side, the date and the page count. If you would rather not keep a file at all, bookmark this page — the generator opens empty and takes under a minute to fill.
Sending business faxes without a fax line
Most small companies no longer keep a dedicated fax line — the line rental costs more than the faxes are worth. With FaxBolt you upload the cover sheet and the document, type the recipient's fax number, and send from the browser to any US or Canadian number. You can also receive on your own US fax number, so counterparties who insist on faxing have somewhere to send.
Frequently asked questions
What should a professional fax cover sheet look like?
Plain and legible: a clear heading, both parties with company names and fax numbers, date, page count including the cover, a short subject line, and a confidentiality notice. No colour, no heavy graphics — fax machines print black and white at low resolution.
Should I put my company logo on it?
You can, if it is black and white and simple. Gradients, photographs and fine detail turn into noise once transmitted, which looks worse than no logo at all.
Is a confidentiality notice legally binding?
It does not create an obligation on its own, but it is standard practice and evidence that you took reasonable care. Many legal and financial firms require it on every outgoing fax.
Do I need a cover sheet for every business fax?
For anything going to a shared machine, yes. For a direct fax to a known individual who is expecting the pages, a cover sheet is courteous but not essential.